The management of contracts and the related periodic invoicing is one of the most important processes within a company. However, creating and issuing invoices for contracts on a regular basis can be a tedious and time-consuming task for administrative staff.
To simplify this process and reduce the workload, OpenSTAManager has developed the Scheduled Invoicing for Contracts module. This module allows you to plan and automate the generation of invoices for technical assistance contracts.
The core of this module is an automatic process that is executed periodically by the management software, configured to run automatically at regular intervals, such as weekly or monthly.
When a scheduled invoice for a contract is generated, this automatic procedure extracts all the necessary information and automatically creates a pre-filled invoice. This operation includes entering personal data, details of maintenance interventions, and information related to costs and payment terms. At the end of the generation, the invoice is ready to be issued and sent to the SDI (Sistema di Interscambio).
This automation helps to reduce human errors and improve the accuracy of accounting data. Additionally, it also provides greater control over the entire invoicing process, offering a real-time view of issued invoices, payments made, and outstanding credits.
In conclusion, the scheduled invoicing for contracts module allows you to automate the process of creating and issuing invoices. This functionality significantly reduces the time and effort required from administrative staff, allowing them to focus resources on other strategically important activities. Furthermore, it improves the accuracy of accounting data and offers greater control over the management of invoices and payments.